Prepare monthly financial reports. These may be reviewed by a Certified Public Accountant (CPA).
Prepare annual budgets and compare actual income and expense to budget on a monthly and yearly basis.
Prepare all vendor checks, twice per month, for the Board of Directors’ signatures and provide them with a monthly check register.
Apply late charges and mail late notice according to the association document.
Notify attorney for placement of liens on properties, which remain delinquent according to the time frame specified in association documents.
Post cash receipts process by the bank lock box service on a daily basis. Prepare ACH (Direct Debit ) to be processed by the bank.
Maintain Operating, Working Capital and Reserve accounts.
Complete monthly bank reconciliation for every account.
Prepare monthly financial statements that will be provided to the Board Members on time for the board meetings.
Transfer ownership maintain an accurate owners roster and keep owners’ closing statements on file.
Interface with owners regarding any billing questions or concerns.
Work with the association’s CPA to prepare end-of-the-year tax returns.